Importing Email From One Gmail / Google Apps Account to Another

Robin ScottG Suite Tutorials0 Comments

There are occassionally times when you need to grab all your email from a Google Apps for Work account and dump it into a Gmail account, or vice versa, in which case, there is a way, below!

You can find this, and more information on how to do this, on the Google page about this, here, too.

Below are the Google instructions for moving email from one Gmail (or Google Apps for Work) email account to another.

NOTE – this will take several hours to complete, in batches. Leave it a day or so after successful completion.

How To Import Email From One Gmail / Google Apps Account to Another

First, change your settings in your other account:

  1. Open the Gmail account you want to import from.
  2. At the top right, click the gear Settings.
  3. Select Settings.
  4. Select the Forwarding and POP/IMAP tab.
  5. In the “POP Download” section, select Enable POP for all mail.
  6. In the drop-down menu next to “2. When messages are accessed with POP,” choose what to do with messages in this account, such as keep Gmail’s copy in the inbox (recommended).
  7. At the bottom of the page, click Save Changes.

Then, change your settings in your new account:

  1. Open the Gmail account you want to import to.
  2. At the top right, click the gear Settings.
  3. Select Settings.
  4. Select the Accounts and Import tab.
  5. In the “Check mail from other accounts (using POP3)” section, click Add a POP3 mail account you own.
  6. Enter the full email address of the other account, then click Next Step.
  7. Enter your password. If you use 2-Step Verification, you’ll need to enter a new app password.
  8. Now you have a few options to choose from. Here’s our recommended settings:
    • Leave a copy of retrieved messages on the server – Leave unchecked. This setting is controlled in the POP settings of your other account.
    • Always use a secure connection (SSL) when retrieving mail – Keep checked.
    • Label incoming messages – Check the box if you’d like to easily see which emails in your inbox came from this account.
    • Archive incoming messages – Leave unchecked. Only check if you don’t want to see new messages from the other account in your inbox.
  9. Click Add Account. If you get an error message while getting set up, click the Show error details link to find out more about what’s not working.
  10. Once your account has been added successfully, you’ll be asked if you want to be able to send mail as this address. This lets you compose messages in Gmail, but have them appear to be sent from your other email account.

Gmail will check your other account for new emails periodically. You can see when the other account was last checked from the “Accounts and Import” tab.

If you only want to import old emails, you can stop importing mail after your old messages have been imported. See directions below.

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